VeriTalent Privacy Policy

2. Scope

This Privacy Policy applies to all VeriTalent products and services, including:

• VeriTalent website
• Subdomains
• Mobile applications
• APIs
• AI services
• Verification services
• HCIS (Hiring & Candidate Intelligence System)
• VCIS (VeriTalent Competency Intelligence System)
• TAPI Programs
• Enterprise dashboards
• Customer support
• Approved integrations
• Future VeriTalent products and services

2.1 Related Documents

This Privacy Policy should be read together with the following documents:

• VeriTalent Terms & Conditions
• Cookie Policy
• AI Transparency & Automated Decision Disclosure
• TAPI Credit & Program Access Policy
• Institutional TAPI Governance Framework (where applicable)

3. Definitions

For this Privacy Policy:

• Personal Information means information relating to an identified or identifiable individual.
• Platform means the VeriTalent Platform and all related services operated by Adsoft Online Ltd.
• Talent means an individual using VeriTalent to develop or demonstrate employability and workforce intelligence.
• Talent Partner means an authorised individual who provides career evidence, recruitment, mentoring, supervision or related professional services through the Platform.
• Organization means any employer, institution, business, government agency or other approved legal entity using the Platform.
• VeriTalent ID means the unique digital identity assigned to a registered user.
• Verified Records means records that have been confirmed through approved verification processes or trusted verification sources.
• Verification means the process of confirming information through approved verification workflows.
• Workforce Intelligence means AI-assisted insights generated from authorised information available within the Platform.
• AI Signals means AI-generated competency indicators, employability insights, candidate intelligence, workforce intelligence and related analytical outputs.
• TAPI means Talent Activity & Performance Intelligence.

4. Information We Collect

The information we collect depends on the services you use and how you interact with the Platform.

4.1 Information You Provide

You may provide information including:

• Name
• Contact details
• Professional profile
• Education history
• Employment history
• Skills
• Certifications
• Licences
• CVs and resumes
• Portfolios
• Career achievements
• References
• Recommendations
• Uploaded documents
• Communications with VeriTalent

4.2 Platform Activity

As you use the Platform we may collect information relating to your activities, including:

• Account activity
• Profile updates
• Job applications
• Verification requests
• Issued verifications
• Career evidence requests
• AI Career Card usage
• TAPI Program participation
• AI interactions
• Platform preferences

4.3 Information from Organizations and Third Parties

Where authorised or otherwise permitted by law, we may receive information from:

• Employers
• Educational institutions
• Talent Partners
• Professional bodies
• Verification providers
• Referees
• Government agencies
• Payment providers
• Connected third-party services
• Approved integration partners

4.4 Technical Information

We automatically collect certain technical information, including:

• IP address
• Device information
• Browser information
• Operating system
• Login history
• Session information
• Platform usage
• Error logs
• Security logs
• Performance metrics

4.5 AI-Generated Information

Using authorised information available within the Platform, VeriTalent may generate:

• AI Career Cards
• Workforce Intelligence
• Employability Intelligence
• Candidate Intelligence
• AI Signals
• Competency profiles
• Skills analysis
• Performance insights
• Candidate fit assessments
• Intelligence reports
• Workforce analytics

4.5.1 Nature of AI Outputs

These outputs are probabilistic and intended to support informed decision-making.

5. How We Use Your Information

We use information to:

• Operate the Platform
• Create and manage accounts
• Issue VeriTalent IDs
• Build AI Career Cards
• Deliver Workforce Intelligence
• Operate TAPI Programs
• Process verification requests
• Support AI-assisted hiring
• Provide customer support
• Secure the Platform
• Prevent fraud
• Improve Platform functionality
• Conduct research and product improvement
• Comply with legal obligations

5.1 Anonymised Use

Where appropriate, product improvement activities use aggregated, anonymised or de-identified information rather than information that directly identifies individuals.

6. AI Processing & Workforce Intelligence

Artificial intelligence is a core component of the VeriTalent Platform.

AI may assist in:

• Competency analysis
• Workforce Intelligence
• Candidate Intelligence
• Skills mapping
• Career insights
• Verification workflows
• Report generation
• Programme analytics
• Hiring intelligence

6.1 Human Judgement

AI-generated outputs are intended to support—not replace—human judgement.

They are based on available information and analytical models and should not be interpreted as guarantees of employment, promotion, funding, academic admission or future performance.

Employers, institutions, Talent Partners and other users remain responsible for making their own decisions.

Further information is available in the VeriTalent AI Transparency & Automated Decision Disclosure.

7. How We Share Information

We do not sell personal information.

Information may be shared only where reasonably necessary to operate the Platform, provide requested services, support verification processes or comply with legal obligations.

Information may be shared with:

• Organizations you engage with
• Verification participants
• Approved service providers
• Identity verification providers
• Payment providers
• Cloud infrastructure providers
• Customer support providers
• Analytics providers
• AI infrastructure providers
• Law enforcement or regulators where required by law
• Parties involved in corporate transactions

7.1 Purpose Limitation

Sharing is limited to the purposes described in this Privacy Policy.

8. International Data Transfers

Your information may be processed or stored in countries outside your country of residence.

Where international transfers occur, VeriTalent implements appropriate safeguards consistent with applicable data protection laws.

9. Data Security

We implement appropriate technical and organisational measures designed to protect information against unauthorised access, disclosure, alteration or destruction.

Security measures may include:

• Encryption
• Role-based access controls
• Secure authentication
• Audit logging
• Security monitoring
• Vulnerability assessments
• Backup and recovery procedures
• Staff confidentiality obligations

9.1 No Absolute Guarantee

No internet-based service can guarantee absolute security.

10. Data Retention

We retain information only for as long as reasonably necessary to:

• Provide Platform services
• Operate verification workflows
• Deliver Workforce Intelligence
• Meet contractual obligations
• Comply with applicable laws
• Resolve disputes
• Protect Platform integrity

10.1 Anonymisation

Where appropriate, information may be anonymised or de-identified for research, analytics and product improvement.

11. Your Privacy Rights

Subject to applicable law, you may have the right to:

• Access your information
• Correct inaccurate information
• Request deletion
• Restrict processing
• Object to certain processing
• Request data portability
• Withdraw consent where applicable
• Lodge a complaint with an appropriate supervisory authority

12. Managing Your Information

Where available through the Platform, you may:

• Update profile information
• Manage contact details
• Change communication preferences
• Manage connected accounts
• Review verification history
• Review Programme participation
• Manage account security settings

12.1 Retained Records

Some records may be retained where required by law or necessary to preserve the integrity of completed verification or audit processes.

13. Account Closure

You may request closure of your VeriTalent account at any time.

Closing an account may result in the removal of profile information and other account-related content, subject to our legal, contractual and operational obligations.

Certain verification records, audit logs and transaction records may be retained where necessary to comply with applicable laws, protect Platform integrity or resolve disputes.

14. Cookies & Similar Technologies

VeriTalent uses cookies and similar technologies to:

• Maintain secure sessions
• Remember preferences
• Improve performance
• Analyse Platform usage
• Detect fraud
• Support Platform functionality

14.1 Further Information

Further information is available in the VeriTalent Cookie Policy.

15. Children & Student Data

VeriTalent is intended primarily for individuals aged sixteen (16) years and above.

Where younger participants access the Platform through an authorised educational institution or programme, the relevant organisation is responsible for obtaining any required permissions or consents in accordance with applicable law.

16. Organizational & Institutional Processing

Many VeriTalent services are delivered in collaboration with employers, educational institutions, government agencies and other organisations.

Where an organisation provides information relating to participants, employees or students, it confirms that it has the lawful authority to do so.

Depending on the service, Adsoft Online Ltd may act as a data controller, data processor or both, in accordance with applicable law and contractual arrangements.

17. Third-Party Services

The Platform may integrate with third-party services.

VeriTalent is not responsible for the privacy practices or content of third-party services, which remain subject to their own terms and privacy policies.

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes in law
• Platform improvements
• New products or services
• Security enhancements
• Operational requirements

18.1 Notice of Changes

Material changes will be communicated through appropriate channels where required.

The updated version will become effective on the published Effective Date.

19. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Adsoft Online Ltd

Website: https://veritalent.com

Email: hello@veritalent.com